Catalog of Federal Domestic Assistance

Program Descriptions


16.710:  Public Safety Partnership and Community Policing Grants

Popular Name:  "COPS" Grants

Objectives:  Grants are to be made to increase police presence, to improve cooperative efforts between law enforcement agencies and members of the community, to expand community policing efforts through the use of technology and other innovative strategies, to address crime and disorder problems, and to otherwise enhance public safety.



Applicant Eligibility:  States, units of local government, Indian tribal governments, other public and private entities, and multi-jurisdictional or regional consortia thereof.

Beneficiary Eligibility:  States, units of local government, Indian tribal governments, other public and private entities, and multi-jurisdictional or regional consortia thereof.

Credentials/Documentation:  None.


Preapplication Coordination:  This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review.

Application Procedure:  Unless eligible for participation in a streamlined application procedure (applicable in some cases to previously funded grantees under the police hiring grants), applicant submits forms prescribed by the grantor agency and approved by OMB, as well as other required documentation(including required assurances, certifications regarding drug-free workplace, retention information, lobbying, etc.) outlined in the Application Kit. Application Kits are available from the grantor agency, offices of Members of Congress and Offices of the United States Attorney. At the time of submission, an original and two copies are required with original signatures of both the Law Enforcement and Government Executive. Applicants eligible to use the streamlined application procedure should obtain the necessary application materials from the grantor agency.

Award Procedure:  Upon approval by the Director, Office of Community Oriented Policing Services, award notification letters will be sent to grantees. The grant award must be signed by a duly authorized representative and returned to the designated office within 90 days of the award mail date.

Deadlines:  Application deadlines vary among grant programs. Contact the Headquarters for specific application deadlines.

Range of Approval/Disapproval Time:  Normally between 140 to 200 days after receipt of application. This time frame may vary in length depending on the grant program.

Appeals:  See 28 C.F.R. Part 18.

Renewals:  Hiring and rehiring awards are made for three years. Redeployment awards, and awards for other purposes, are made for one year. Renewals and/or extensions may be available under some grant programs and will be considered on a case-by-case basis. If available, they should be requested not sooner than 90 days prior to expiration of original project period.

Criteria for Selecting Proposals:  General criteria for selecting proposals are set forth in the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322. Additional criteria may be developed by the Office of Community Oriented Policing Services and will be published in the Federal Register and COPS application materials.

Examples of Funded Projects:  Previously funded projects include the hiring or rehiring of additional officers to engage in community policing under the COPS Phase I, COPS FAST, COPS AHEAD, COPS in Schools and the Universal Hiring programs. Grants per agency supported the addition of 1 to 3,500 new officers. Under the COPS MORE programs, 4,584 grants were made for the acquisition of communications and computer equipment, the hiring of civilian support resources, and, in the case of MORE '95 alone, for the payment of overtime, to redeploy, in a cost-effective manner, sworn officers to community policing activities. Other funded projects included 117 agencies under the Advancing Community Policing grant program, 15 jurisdictions under an anti-gang initiative, 10 innovative strategies to combat firearms violence, 443 grants for problem solving and partnership development 275 grants for school based partnerships, 366 jurisdictions funded to address domestic violence through community policing strategies, 19 sites funded for domestic violence testing, research and evaluation, 25 sites funded for domestic violence training, and an additional 16 sites for a specially sanctioned project in Washington State. Eighteen sites were funded under the Distressed Neighborhoods Pilot Project and 23 sites were funded under the Methamphetamine Initiative. 774 jurisdictions received assistance under the Small Community Grant Program. The Tribal Resource Grant Program provided an estimated 189 grants to Federally recognized Indian tribes that offered broad based funding to enhance personnel and other resources.

Range and Average of Financial Assistance:  FY 99 awards ranged from less than $1,000 to more than $28,000,000. Average award about $216,121.



In fiscal year 1999, COPS received 4,884 applications. A total of 5,486 grants were awarded, since the agency also made some awards based upon applications received during fiscal year 1998 that were carried over into fiscal year 1999. These awards fund the hiring, rehiring or redeployment of over 100,000 additional career law enforcement officers, practicing community policing, throughout the nation. Other community policing initiatives include Domestic Violence, Methamphetamine Initiatives, School Based Partnerships, and the Tribal Resource Grant Program.



Type of Assistance:  Project Grants.

Obligations:  (Grants) FY 99 $1,302,000,000; FY 00 est $656,900,000; and FY 01 est $693,000,000.

Budget Account Number:  15-0404-0-1-754.

Authorization:  Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3796, as amended; Violent Crime Control and Law Enforcement Act of 1994, Title I, Part Q, Public Law 103-322.

Regulations, Guidelines, and Literature:  Application Kits and current edition of M7100.1, which are available from Headquarters.


Regional or Local Office:  None.

Headquarters Office:  Office of Community Oriented Policing Services, 1100 Vermont Ave., NW, Washington, DC 20530. Phone: U.S. Department of Justice Response Center: 1-800-421-6770, or (202) 307-1480. Direct applications to: COPS Office, 1100 Vermont Ave., NW., Washington, DC 20530.

(See Appendix IV for more contact info.)


Formula and Matching Requirements:  Hiring and rehiring grants under the COPS Universal Hiring Program are made for an amount up to 75 percent of salary and benefits per officer, up to a maximum of $75,000 per officer. In the case of the COPS in Schools Grant Program, awards will be made for an amount up to a maximum of $125,000 per officer, with no local percentage match required. Other awards generally are made for 75 percent of allowable project costs. Innovative grant programs may cover 100 percent of the total project cost, up to a maximum amount as specified in the application, with no local match required. Unless the requirement of a nonfederal share is waived, nonfederal funds must pay the difference. The nonfederal share of hiring/rehiring grants must increase year-to-year over the grant period. This program has MOE (Match of Excess) requirements; see funding agency for further details.

Length and Time Phasing of Assistance:  Hiring and rehiring grants are awarded for a three-year period. The period of other grants is generally one year. Assistance is released on a reimbursement or limited advance basis.

Uses and Use Restrictions:  At least 85 percent of grant funds may be used to hire or rehire career law enforcement officers; procure equipment, technology or support systems (if such expenditures can be shown to result in an increase of officers deployed in community-oriented policing equal to or greater than the increase resulting from a grant for direct hiring or rehiring of officers); up to 15 percent of grant funds may support programs or projects to (a) increase the number of officers involved in activities focused on interaction with members of the community on proactive crime control and prevention, (b) provide specialized training to officers to enhance conflict resolution, mediation, problem solving, service and other skills needed to work in partnership with members of the community, (c) increase police participation in multidisciplinary early intervention teams, (d) develop new technologies to assist State and local law enforcement agencies in reorienting the emphasis of their activities from reacting to crime to preventing crime, (e) develop and implement innovative programs to permit members of the community to assist law enforcement agencies in the prevention of crime, including programs to increase the level of access to the criminal justice system utilized by victims, witnesses and ordinary citizens, (f) establish innovative programs to minimize the time that officers must be away from the community while awaiting court appearances, (g) establish innovative programs to increase proactive crime control and prevention programs involving officers and young persons, (h) establish new administrative and managerial systems to facilitate the adoption of community-oriented policing as an organization-wide philosophy, (i) establish and coordinate crime prevention and control programs (involving law enforcement officers working with community members) with other Federal programs that serve the community and its members to better address their comprehensive needs, and (j) support the purchase by a law enforcement agency of no more than one service weapon per officer newly deployed in community-oriented policing. Three percent of program funds may be used to provide technical assistance, training, research or other studies in support of program objectives.


Reports:  Quarterly and final financial status reports as well as additional programmatic progress reports will be required as stipulated in the effective edition of the relevant Grant Owner's Manual distributed by the grantor agency. Other reporting requirements, such as a final programmatic progress report, may be imposed on a case-by-case basis.

Audits:  In accordance with the provisions of OMB Circular No. A-133, as amended, all grantees that expend Federal financial assistance of $300,000 or more during the fiscal year shall have an audit made for the year. Grantees receiving less than $300,000 a year in Federal awards are exempt from Federal audit requirements, but records must be retained and available for review by appropriate officials of the Federal grantor agency.

Records:  Financial records, supporting documents, and all other records pertinent to a grant shall be retained for a period of three years following the conclusion of Federal assistance.

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Last Updated, November, 2000             Comments or Questions?           ©Grant 2000, All Rights Reserved